Accommodations and Services

We are happy to assist qualified students with disabilities succeed at Oglethorpe by offering a variety of reasonable accommodations and services. A reasonable accommodation is a modification that will enable the student to participate in a course, program, facility, activity or service by incorporating adjustments to ensure his or her rights and privileges are equal to those without disabilities. Reasonable accommodations may include academic adjustments, auxiliary aids, supplemental services, or facility modifications. A reasonable service may include a reader for tests, notetaker for a course, test proctors, sign language interpreters, real-time captioning etc.

What We Offer

An auxiliary aid might include adaptive equipment, assistive technology, electronic textbooks or books in alternative formats, computers for testing, etc… In addition, the following software is available to students who qualify:

Magnify it

Turns your mouse into a magnifier


Converts text files to multiple standard audio formats, including mp3 and wave

Ultimate Talking Dictionary

Includes an unabridged dictionary and thesaurus. Also available for Mac.

Universal Reader Plus

Use to open and read emails, web pages, or any higlightable text. Also available for Mac.

Accessible PDF

Read PDFs with the colors and fonts you want

ClaroView for PC and Mac

Change the color of the screen overlay and vary the tint level

Lightning with Speech

Full-featured screen magnification program with speech output

Microsoft Anna

Default voice pre-installed on Vista and 7


Strip magnifier that highlights and magnifies screen in a horizontal band

Talking Word Processor

Easy-to-use, fully-functional word processor with text-to-speech capability.

Talking Calculator

Large keys and contrasting colors that displays your entries and results as you work.

Scan and Read Pro

Full-powered scanning application with full voice capabilities

Worksheet Wizard

Learning tool optimized to work with worksheets and forms

Write Now

Universal writing tool optimized for working with online or proprietary applications

PDF Builder

Easily create and manipulate PDF files.

Text Cloner Pro

Scanning package designed to work with screen readers.

PDF Aloud

Built-in toolbar within Adobe Reader to easily read PDFs.

ClaroReader for PC and Mac

Reads text as you highlight, including PDFs and Word Documents

PDF Equalizer

Use to open and read PDF files

Literacy Productivity Pack

Suite of applications that provide support for reading and writing (Includes PDF Equalizer)

E-text Reader

Use to open and read .doc, .rtf, .txt files such as Microsoft Word documents.

Learning Ally Audio App

Listen to audio on CDs on your iPad, iPhone, and iPod Touch

Learning Ally Read Hear

Use to open and listen to audio on CDs.
Housing photo

Requests for housing and dining accommodations or exemption will be considered on a case-by-case basis according to need with documentation of disability and strong medical support. Following a thorough review, OAS staff will make recommendations as appropriate to the Office of Residence Life. If the Office of Residence Life cannot provide the recommended accommodation, an exemption from the housing requirement will be granted. (See documentation requirements)

In general, the following diagnoses may lend themselves to housing accommodations or exemption:

  • Disorders Involving Muscular Degeneration
  • Immunodeficiency Disorders (or need for chronic medication which significantly impacts immune function)
  • Sleep Disorder (generally a full sleep assessment including sleep disorder lab study will be required)

In general, the following diagnoses do not lend themselves to housing accommodations or exemption:

  • Allergies
  • Arthritis
  • Asthma
  • Bipolar Disorder
  • Crohn’s Disease
  • Depression and/or Anxiety
  • Eating Disorders
  • Irritable Bowel Syndrome
  • Learning Disabilities
  • Migraine Headaches
  • Traumatic Brain Injury

Documentation Requirements
A qualified medical professional must provide a letter (with original signature) on letterhead that includes a clear statement of the medical diagnosis, the basis for diagnosis, and prognosis, as well as the current impact of the disability as it relates to the housing request that is being supported. The credentials of the diagnosing professional must be listed if not clear from professional letterhead or other forms. The diagnosing professional may not be a family member.

In all cases, the University expects students to adhere to the treatment recommendations of the professionals helping them manage their care. To this end, requests MUST be made every academic year to the next and updated documentation stating student progress may be required at the time of renewal requests.

Appeals Process: If you feel the OAS staff has not adequately addressed your concerns, please follow the steps outlined under “Grievance Procedures.”

modification is an adjustment that minimizes or eliminates the impact of a disability, allowing the individual to gain equal access and have an equal opportunity to participate in the University’s courses, programs, services, activities, and facilities.

Examples of reasonable academic adjustments: extension of time for tests, distraction reduced testing environment, course substitution of non-essential requirements, priority registration, etc…

Course Substitution Policy for Foreign Language

 Most students with disabilities can succeed at the study of a foreign language. However, Oglethorpe recognizes that students with specific language processing difficulties may be unable to complete the language requirement. A student with a documented language-based disability may petition the university to complete faculty-approved course substitutions to fulfill the intent of the requirement.

To initiate the process, the student must make a specific request and submit required documentation to the Director of Accessibility Services. It is the responsibility of the student to initiate this process. If the request is approved, the student will receive permission from the Chair of the Division of Foreign Languages to take two four-credit culture-related courses on non-English speaking areas of the world, or language-related courses such as computer programming in lieu of language courses. Examples of eligible courses include but are not limited to the following:

ART 330 Far Eastern Art History – India, China, Tibet and Japan
CSC 201 Introduction to Programming
GER 290 Special Topics in German Language, Literature and Culture
HIS 219 German History Since 1800
HIS 221 Russian History Since 1861
HIS 240 Latin America to Independence
JPN 251 Identity and Nation in Modern Japanese Literature
POL 231 Asian Politics
SPN/FRE 406 French and Spanish Crossroads in the Caribbean and Africa

Some OUSA short-term study abroad courses that do not require language study may be eligible.

Courses used as language substitutions cannot be counted toward the requirements of the student’s major or minor. Language substitutions can only be applied to the language requirement; they are not granted for upper-level language courses required by a major. All courses will be approved at the discretion of the Chair of the Division of Foreign Languages. Oglethorpe is not responsible for delays in graduation that result from substitutions. The student should submit a request early in his or her program of study in order to allow ample time to meet the requirement.

Course Substitution Policy for COR-203: Great Ideas of Modern Math

Overview: Petition Process for Substitution of Math Requirements to the Division IX: Mathematics and Computer Science – CORE Education requirement due to Mathematics Learning Disability or Information Processing Disorder.

Most students with learning disabilities can be successful at completing the general education math requirement. However, Oglethorpe recognizes that some students with specific math learning disabilities and processing disorders may be unsuccessful in completing the COR-203 requirement even with the use of appropriate and reasonable accommodations. In an effort to provide equal access to the curriculum, OU allows a student with a documented math-based disability and/or processing disorder to petition a substitution of the CORE math requirement by completing a faculty-approved course substitution.

To initiate the process, the student must make a specific request and submit required documentation to the Director of Accessibility Services in the Academic Success Center. It is the responsibility of the student to initiate this process. Students seeking a math substitution must take into consideration the following caveats:
1. The Math course substitution policy can only be used to fulfill the COR-203 requirement. This policy does not concern disability related substitutions for any other Math courses as related to major, minor, or prerequisite requirements.
2. Both the Division IX Chair and Core Director must approve all COR-203 course substitutions in advance.
3. Oglethorpe is not responsible for delays in graduation that result from substitutions. The student should submit a request early in his or her program of study in order to allow ample time to meet the requirement.
4. Students are cautioned against attempting coursework without explicit permission to take a course as a substitution.
5. Courses previously taken may not necessarily fulfill the substitution requirement and as such may not be applied retroactively.

If the petition is approved, the student will receive permission from both the Division IX Chair and Core Director to take an alternate course in lieu of COR-203: Great Ideas of Modern Math. Examples of possible substitutions include but are not limited to the following:

PHI-201: Formal Logic
CSC-201: Introduction to Programming
COR-401: Biological Sciences
COR-402: Physical Sciences
History of Mathematics – ARCHE.

Note that if a Science Core class (COR-401 or COR-402) is used to substitute for the Mathematics Core class (COR-203), then the student must still complete the university’s Science Core requirement by taking the other 400-level Science Core course as well.

Final decision on course approval resides with the Chair of Division IX: Mathematics and Computer Science in consultation with the Director of Accessibility Services.


We offer distraction reduced exam proctoring for qualifying students registered with OAS. Proctoring allows students to complete exams in a quiet, distraction-free environment, while being proctored by an Academic Success staff member. For students with certain disabilities, readers and scribes can also be arranged as part of exam proctoring. Proctoring requests can be initiated by either the student or faculty member. If the student is filling out the form, but must be pre-approved by the faculty member to have the Academic Success Center proctor the exam.

To request a proctor, please fill out our Proctor Request Form.

Priority Registration Policy Statement

Priority Registration for classes is available for students registered with OAS in the Academic Success Center. To qualify, each student must submit disability documentation that identifies a chronic or permanent disability. Student will be approved for priority registration on a case-by-case basis by the Director of Accessibility Services who will notify the Registrar’s Office. Consideration for priority registration is given for the following reasons:]


  • A student with a chronic health impairment may need to carefully schedule classes with breaks around medication schedules.
  • A student with mobility issues may need to have classes moved to accessible locations.
  • A student with attention-deficit/hyperactivity disorder may need to take a section of a course that meets earlier during the day to prevent the need for booster doses of medication.


Students eligible for this service are encouraged to register early in order to create a class schedule that meets the student’s disability-related needs and to receive third-party services in a timely manner.

Title III of the ADA Amendments Act (ADAAA) of 2008 and Section 504 of the Rehabilitation Act of 1973 dictates that an institution must make reasonable academic adjustments, provide auxiliary aids and/or services for those individuals with a qualified disability who self identify. To determine reasonable adjustments, auxiliary aids and/or services, the Academic Success Center staff will seek current documentation of the student’s disorder/impairment, as well as, information from appropriate University personnel regarding essential standards for courses, programs, services, activities, and facilities. A reasonable academic adjustment is one that does not require a substantial change in the curriculum or alter any of the essential elements or functions of the course, program, service, or activity. Academic adjustments, auxiliary aids, and/or services are determined on a case-by-case basis and course-by-course basis.