Accommodation Resources

Start with requesting accommodations by following these instructions.

Find Your Textbook in Electronic Formats

College students with disabilities which impair their ability to read printed text are required to visit Accessibility Services office to request accommodations. Once a student is determined to be eligible to receive textbooks in an alternate format, Accessibility Services will use The AccessText Network (ATN) to request electronic files from member-publishers.

Oglethorpe University has a membership to obtain books found through Access Text Network because students cannot order books themselves.

Accessibility Services will order the book for you after you complete and submit the Alternative Textbook Request Form. Accessibility Services will process the ordered textbook into the format provided by the publisher.

Class Notes and Notetakers:

Students who are authorized by Accessibility Services for note-taking assistance can obtain class notes in a number of ways. Discuss with the Accessibility Coordinator the pros and cons of each method for accessing class materials. The student must also submit a notetaker request form.

Notetaking assistance is not a substitute for attending class. Notetaking accommodations are provided by volunteers. Students needing notetaking assistance may contact Accessibility Services for suggestions regarding how to acquire a copy of course notes. If a student is approved for note-taking accommodations and is experiencing difficulties in obtaining notes, it is the student’s responsibility to contact Accessibility Services.

course substitution is an adjustment that minimizes or eliminates the impact of a disability, allowing the individual to gain equal access and have an equal opportunity to participate in the University’s courses, programs, services, activities, and facilities.

Examples of reasonable academic adjustments: extension of time for tests, distraction reduced testing environment, course substitution of non-essential requirements, priority registration, etc…

Most students with disabilities can succeed at the study of a foreign language. However, Oglethorpe recognizes that students with specific language processing difficulties may be unable to complete the language requirement. A student with a documented language-based disability may petition the university to complete faculty-approved course substitutions to fulfill the intent of the requirement.

To initiate the process, the student must make a specific request and submit required documentation to the Office of Accessibility Services. It is the responsibility of the student to initiate this process. If the request is approved, the student will receive permission from the Chair of the Division of Foreign Languages to take two four-credit culture-related courses on non-English speaking areas of the world, or language-related courses such as computer programming in lieu of language courses. Examples of eligible courses include but are not limited to the following:

ART 330 Far Eastern Art History – India, China, Tibet and Japan
CSC 201 Introduction to Programming
GER 290 Special Topics in German Language, Literature and Culture
HIS 219 German History Since 1800
HIS 221 Russian History Since 1861
HIS 240 Latin America to Independence
JPN 251 Identity and Nation in Modern Japanese Literature
POL 231 Asian Politics
SPN/FRE 406 French and Spanish Crossroads in the Caribbean and Africa

Some OUSA short-term study abroad courses that do not require language study may be eligible.

Courses used as language substitutions cannot be counted toward the requirements of the student’s major or minor. Language substitutions can only be applied to the language requirement; they are not granted for upper-level language courses required by a major. All courses will be approved at the discretion of the Chair of the Division of Foreign Languages. Oglethorpe is not responsible for delays in graduation that result from substitutions. The student should submit a request early in his or her program of study in order to allow ample time to meet the requirement.

Overview: Petition Process for Substitution of Math Requirements to the Division IX: Mathematics and Computer Science – CORE Education requirement due to Mathematics Learning Disability or Information Processing Disorder.

Most students with learning disabilities can be successful at completing the general education math requirement. However, Oglethorpe recognizes that some students with specific math learning disabilities and processing disorders may be unsuccessful in completing the COR-314 requirement even with the use of appropriate and reasonable accommodations. In an effort to provide equal access to the curriculum, OU allows a student with a documented math-based disability and/or processing disorder to petition a substitution of the CORE math requirement by completing a faculty-approved course substitution.

  1. To initiate the process, the student must make a specific request and submit required documentation to the Office of Accessibility Services in Student Success. It is the responsibility of the student to initiate this process. Students seeking a math substitution must take into consideration the following caveats:
    The Math course substitution policy can only be used to fulfill the COR-314 requirement. This policy does not concern disability related substitutions for any other Math courses as related to major, minor, or prerequisite requirements.
  2. Both the Division IX Chair and Core Director must approve all COR-314 course substitutions in advance.
  3. Oglethorpe is not responsible for delays in graduation that result from substitutions. The student should submit a request early in his or her program of study in order to allow ample time to meet the requirement.
  4. Students are cautioned against attempting coursework without explicit permission to take a course as a substitution.
  5. Courses previously taken may not necessarily fulfill the substitution requirement and as such may not be applied retroactively.

If the petition is approved, the student will receive permission from both the Division IX Chair and Core Director to take an alternate course in lieu of COR-314: Mathematics and Human Nature.

Requests for housing and dining accommodations or exemption will be considered on a case-by-case basis according to need. Documentation of disability and strong medical support is required. Following a thorough review, Student Success staff will make recommendations as appropriate to the Office of Residence Life. If the Office of Residence Life cannot provide the recommended accommodation, an exemption from the housing requirement will be granted. (See documentation requirements.)

Once OAS receives the Housing Accommodation Request Form and Documentation, staff will contact the student, in writing, to set up a meeting to discuss the requested housing accommodation to ensure that the need and scope of the request is fully understood.

All submitted requests and documentation will be reviewed by the Housing Accommodation Committee upon being received. The committee will evaluate all requests for need-based housing assignments carefully. Please note that the housing Accommodation Committee currently meets bi-weekly, please give the committee 7-14 business days to respond to your housing accommodations request.

If you feel the OAS staff has not adequately addressed your concerns, please follow the steps outlined under “Grievance Procedures.”

Documentation must:

  • Be in the form of a letter or report from a physician, psychologist, psychiatrist or other medical provider who is qualified to make the diagnosis and is currently treating you for the disability for which you are requesting a housing accommodation. For example, a psychiatrist would not be an appropriate clinician to provide documentation for a gastrointestinal condition.
  • The documentation must be on official letterhead and should be signed and dated within the last year.
  • Include a specific diagnosis, a statement of your current condition, the date and a summary of your most recent evaluation, and the expected duration of your condition.
  • State the current impact of (or functional limitations) imposed by the condition on your living situation.
  • Explain how the condition relates to your request for a Housing accommodation. There must be a direct link established between the condition and your requested housing accommodation.
  • Clearly state a specific housing accommodation recommendation as a result of the condition.
  • Include possible alternatives if the requested accommodation is not available.
  • Provide evidence the provider is currently treating you for the condition for which the accommodation is requested.

In all cases, the University expects students to adhere to the treatment recommendations of the professionals helping them manage their care. To this end, requests MUST be made every academic year to the next and updated documentation stating student progress may be required at the time of renewal requests.

Food Allergy Policy & Procedures for Requesting Accommodation

Oglethorpe University is committed to offering students with dietary choices that fit their needs. Student participation in an Oglethorpe meal plan is required, with specific plans depending on a student’s residential status. We have numerous resources to assist students in selecting foods that fit their diet and we work together to provide reasonable accommodations so that each member of our campus community may achieve a safe and enjoyable dining experience.

The purpose of this policy is to establish a procedure to alert the University to the existence of food allergies on campus, to emphasize the importance of keeping students with food allergies safe, and to notify students of the measures available to accommodate food allergies.

A food allergy occurs when the body’s immune system sees a certain food as harmful and reacts by causing reactions and symptoms. Some individuals with food allergies have a disability as defined by Americans with Disabilities Act (ADA), particularly those with more significant or severe responses to certain foods. This would include individuals with celiac disease and others who have autoimmune responses to certain foods, the symptoms of which may include difficulty swallowing or breathing, asthma, or anaphylactic shock. The ADA defines a disability as a mental or physical impairment that substantially limits a major life activity, such as eating. Major life activities include major bodily functions, such as the functions of the gastrointestinal system. Oglethorpe is committed to providing reasonable accommodations to students with food allergy disabilities.

Students with food allergies who would like to request an accommodation should notify the Accessibility Office by completing this form and e-mailing it to [email protected].

Medical documentation and medication information relevant to the condition is required. It is essential, as with other conditions, that the documentation supports the need for accommodation/modification as defined by the ADA. The documentation must be from a physician noting the student has a food allergy and must and in accordance with the Accessibility Office documentation guidelines available here.

Upon receipt of the request form and medical documentation, the Accessibility Office will review for necessary requirements and engage in an interactive process with the student. The process may involve coordinating accommodations with other offices on campus. All accommodations will be determined on a case-by-case basis.

The Accessibility office will provide documentation of any plan to the student, dining services, residential life staff, campus safety, as well as athletics staff when applicable. Any protocols for individualized emergency response will be included in the plan.

As with other medical information, information about a student’s food allergy or celiac disease will only be shared with those staff members directly involved in the implementation of accommodations, or in the emergency plans for these students. A student will be asked to waive any applicable privacy protections in order for the information to be shared appropriately among those involved with implementation and emergency plans.

Students are responsible for informing the Accessibility office of their need to develop a plan to accommodate their food allergy, for reviewing any labeling and ingredient information available on the dining website and in the dining halls, and inquiring if there are no labels, in order to make safe food choices. Students are responsible for carrying on their person any prescribed medication to treat the effects of food allergies and information for individualized emergency response plans. Students should also notify roommates about their food allergies.

When a student is suspected to have an allergic reaction, a staff member should call 911. The staff member should provide information relating to the allergic reaction and location of the student. After calling 911, the staff member should immediately inform campus safety 404-504-1998. A staff member will stay with the individual until medical help arrives. If the situation is deemed to be a medical emergency a staff member may accompany the student at the hospital. If a student has an individual emergency plan on file, additional outlined steps should be followed such as the administration of epinephrine.

Food services and residence life staff are trained on these procedures.

Oglethorpe will engage in an ongoing assessment of review of food safety policies and procedures to ensure compliance and remedy mistakes so that they can be avoided in the future.

Oglethorpe University is committed to providing reasonable and appropriate accommodations for qualified students with disabilities.  The University complies with the Americans with Disabilities Act (ADA).  Oglethorpe University permits Service Animals in campus residential housing and in the classroom.

Oglethorpe University is committed to providing reasonable and appropriate accommodations for qualified students with disabilities. The University complies with the Americans with Disabilities Act (ADA) and the Fair Housing Act (FHA). Oglethorpe University permits Emotional Support Animals in campus residential housing as a reasonable accommodation after the student has met the guidelines under which approval of an Emotional Support Animal is determined, and the procedure for requesting housing accommodations has been completed and approved. Please note that if a student is found responsible for having an Emotional Support Animal without prior written approval, student will be subject to penalties that may include fines, housing re-assignment, residential suspension, or other appropriate disciplinary action as determined by Residence Life.

“Emotional Support Animals” are animals that provide assistance or emotional support which alleviates one or more identified symptoms or effects of a person’s disability. Emotional Support Animals may be called assistance or therapy animals by other organizations but Oglethorpe’s policy calls them Emotional Support Animals. For animals to be designated as Emotional Support Animals, students are required to demonstrate that their identified animal alleviates symptoms of a qualified disability (See section 2.2 for documentation requirements).

“Service Animals” are dogs or miniature horses that are individually trained to do work or perform tasks for an individual with a disability. Service Animals are permitted nearly everywhere on campus. Animals whose sole function is to provide comfort or emotional support do not qualify as Service Animals.

A “Pet” is an animal kept for ordinary use and companionship. A pet is not considered an Emotional Support Animal or a Service Animal and is not covered by this policy. On-campus residents are not permitted to keep pets, other than fish, on University property or in University housing.

An “Owner” is the student who has requested an accommodation under this policy and has received approval to bring a specifically identified Emotional Support Animal on campus as listed in the Animal Information section contained within this policy.

“Assigned Living Space” is the residential space assigned to a specific student. This is limited to their assigned bedroom, their designated bathroom, and the small common space inside their assigned suite. Depending on the configuration of the living space, these spaces may be shared with other students.

Title III of the ADA Amendments Act (ADAAA) of 2008 and Section 504 of the Rehabilitation Act of 1973 dictates that an institution must make reasonable academic adjustments, provide auxiliary aids and/or services for those individuals with a qualified disability who self identify. To determine reasonable adjustments, auxiliary aids and/or services, Student Success staff will seek current documentation of the student’s disorder/impairment, as well as, information from appropriate University personnel regarding essential standards for courses, programs, services, activities, and facilities. A reasonable academic adjustment is one that does not require a substantial change in the curriculum or alter any of the essential elements or functions of the course, program, service, or activity. Academic adjustments, auxiliary aids, and/or services are determined on a case-by-case basis and course-by-course basis.